Basic Excel Formulas List PDF

PDF Name	Basic Excel Formulas List
No. of Pages	26
PDF Size	0.56 MB
Language	English
PDF Category	Education & Jobs
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Uploaded By	Pradeep

Basic Excel Formulas List - Summary

Excel formula list helps users do calculations and work with data easily. In Microsoft Excel, formulas are used to add, subtract, multiply, divide, and find values automatically without doing math by hand. These formulas make working with numbers faster and more accurate.

In Microsoft Excel, you can find the mean (average) by using the AVERAGE function. Using formulas in Excel makes calculations more accurate and reduces the chance of mistakes compared to doing them manually. With advanced formulas, you can also work faster and more easily, since Excel can do repetitive calculations automatically, saving you time and effort.

500+ Excel Formulas List

Excel Function	Shortcut Keys
Close a Workbook	Ctrl + W
Repeat Last Command Actions	F4
Open Options	Alt + F + T
Open Help	F1
Undo	Ctrl + Z
Redo	Ctrl + Y
Copy	Ctrl + C
Cut	Ctrl + X
Paste	Ctrl + V
Display Paste Special Dialogue Box	Ctrl + Alt + V
Find Box	Ctrl + F
Find and Replace	Ctrl + H
Find next match	Shift + F4
Find Previous Match	Ctrl + Shift + F4
Create an Embedded Chart	Alt + F1 –
Create Chart in new Worksheet	F11
New Workbook	Ctrl + N
Open Workbook	Ctrl + O
Save Workbook	Ctrl + S
Save As	F12
Print File	Ctrl + P
Open Print Preview	Ctrl + F2
Close Workbook	Ctrl + F4
Close Excel	Alt + F4
Expand or close Ribbon	Ctrl + F1
Activate Access Keys	Alt
Move to next control on Ribbon	Tab
Help	F1
Select all contents of a worksheet.	Ctrl+A
Bold all cells in the highlighted section.	Ctrl+B
Fill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)	Ctrl+D
“Search the current sheet.	Ctrl+F
Go to a certain area.	Ctrl+G
Find and replace.	Ctrl+H
Puts italics on all cells in the highlighted section.	Ctrl+I
Inserts a hyperlink.	Ctrl+K
Print the current sheet.	Ctrl+P
Fill Right.	Ctrl+R
Saves the open worksheet.	Ctrl+S
Underlines all cells in the highlighted section.	Ctrl+U
Pastes everything copied onto the clipboard.	Ctrl+V
Closes the current workbook.	Ctrl+W
Cuts all cells within the highlighted section.	Ctrl+X
Repeats the last entry.	Ctrl+Y
Undo the last action.	Ctrl+Z
Changes the format of the selected cells.	Ctrl+1
Bolds all cells in the highlighted section.	Ctrl+2
Puts italics all cells in the highlighted section.	Ctrl+3
Underlines all cells in the highlighted section.	Ctrl+4
Puts a strikethrough all cells in the highlighted section.	Ctrl+5
Shows or hides objects.	Ctrl+6
Shows or hides the toolbar.	Ctrl+7
Toggles the outline symbols.	Ctrl+8
Hides rows.	Ctrl+9
Hides columns.	Ctrl+0

Excel Shortcuts List (Top 50)

S.No.	Description	Excel Shortcuts
1	To create a new workbook	Ctrl + N
2	To open an existing workbook	Ctrl + O
3	To save a workbook/spreadsheet	Ctrl + S
4	To close the current workbook	Ctrl + W
5	To close Excel	Ctrl + F4
6	To move to the next sheet	Ctrl + PageDown
7	To move to the previous sheet	Ctrl + PageUp
8	To go to the Data tab	Alt + A
9	To go to the View tab	Alt + W
10	To go the Formula tab	Alt + M
11	To edit a cell	F2
12	To copy and paste cells	Ctrl + C, Ctrl + V
13	To italicize and make the font bold	Ctrl + I, Ctrl + B
14	To center align cell contents	Alt + H + A + C
15	To fill color	Alt + H + H
16	To add a border	Alt + H + B
17	To remove outline border	Ctrl + Shift + _
18	To add an outline to the select cells	Ctrl + Shift + &
19	To move to the next cell	Tab
20	To move to the previous cell	Shift + Tab
21	To select all the cells on the right	Ctrl + Shift + Right arrow
22	To select all the cells on the left	Ctrl + Shift + Left Arrow
23	To select the column from the selected cell to the end of the table	Ctrl + Shift + Down Arrow
24	To select all the cells above the selected cell	Ctrl + Shift + Up Arrow
25	To select all the cells below the selected cell	Ctrl + Shift + Down Arrow
26	To add a comment to a cell	Shift + F2
27	To delete a cell comment	Shift + F10 + D
28	To display find and replace	Ctrl + H
29	To activate the filter	Ctrl + Shift + L, Alt + Down Arrow
30	To insert the current date	Ctrl + ;
31	To insert current time	Ctrl + Shift + :
32	To insert a hyperlink	Ctrl + k
33	To apply the currency format	Ctrl + Shift + $
34	To apply the percent format	Ctrl + Shift + %
35	To go to the “Tell me what you want to do” box	Alt + Q
36	To select the entire row	Shift + Space
37	To select the entire column	Ctrl + Space
38	To delete a column	Alt+H+D+C
39	To delete a row	Shift + Space, Ctrl + –
40	To hide selected row	Ctrl + 9
41	To unhide selected row	Ctrl + Shift + 9
42	To hide a selected column	Ctrl + 0
43	To unhide a selected column	Ctrl + Shift + 0
44	To group rows or columns	Alt + Shift + Right arrow
45	To ungroup rows or columns	Alt + Shift + Left arrow
46	To group pivot table items	Alt + Shift + Right arrow
47	To ungroup pivot table items	Alt + Shift + Left arrow
48	To hide pivot table items	Ctrl + –
49	To create a pivot chart on the same sheet	Alt + F1
50	To create a pivot chart on a new worksheet	F11

Basic Excel Formulas

=SUM(C2:C5)
=MIN(E2:E5)
=MAX(E2:E5)
=AVERAGE(C2:C5)
=COUNT(E2:E5)
=POWER(D2/100,2)
=CEILING(F2,1)
=FLOOR(F2,1)
Modulus
CONCATENATE
LEN
REPLACE
LEFT, RIGHT, MID
UPPER, LOWER, PROPER
NOW()
TODAY()
TIME()
HOUR, MINUTE, SECOND
DATEDIF
VLOOKUP

Date & Time Excel Formulas & Functions

Functions	Excel Formulas	Description
DATE	=DATE(year,month,day)	Returns the serial number of a particular date
DATEVALUE	=DATEVALUE(date_text)	Converts a date in the form of text to a serial number
DAY	=DAY(serial_number)	Converts a serial number to a day of the month
HOUR	=HOUR(serial_number)	Converts a serial number to an hour
MINUTE	=MINUTE(serial_number)	Converts a serial number to a minute
MONTH	=MONTH(serial_number)	Converts a serial number to a month
NOW	=NOW()	Returns the serial number of the current date and time
SECOND	=SECOND(serial_number)	Converts a serial number to a second
TIME	=TIME(hour,minute,second)	Returns the serial number of a particular time
TIMEVALUE	=TIMEVALUE(time_text)	Converts a time in the form of text to a serial number
TODAY	=TODAY()	Returns the serial number of today’s date
YEAR	=YEAR(serial_number)	Converts a serial number to a year
DAYS360	=DAYS360(start_date,end_date,method)	Calculates the number of days between two dates based on a 360-day year
EDATE	=EDATE(start_date,months)	Returns the serial number of the date that is the indicated number of months before or after the start date
EOMONTH	=EOMONTH(start_date,months)	Returns the serial number of the last day of the month before or after a specified number of months
NETWORKDAYS	=NETWORKDAYS(start_date,end_date,[holidays])	Returns the number of whole workdays between two dates
NETWORKDAYS.INTL	=NETWORKDAYS.INTL(start_date,end_date,[weekend],[holidays])	Returns the number of whole workdays between two dates using parameters to indicate which and how many days are weekend days
WEEKDAY	=WEEKDAY(serial_number,[return_type])	Converts a serial number to a day of the week
WEEKNUM	=WEEKNUM(serial_number,[return_type])	Converts a serial number to a number representing where the week falls numerically with a year
WORKDAY	=WORKDAY(start_date, days, [holidays])	Returns the serial number of the date before or after a specified number of workdays
WORKDAY.INTL	=WORKDAY.INTL(start_date,days,weekend,holidays)	Returns the serial number of the date before or after a specified number of workdays using parameters to indicate which and how many days are weekend days
YEARFRAC	=YEARFRAC(start_date,end_date,basis)	Returns the year fraction representing the number of whole days between start_date and end_date

Lookup & Reference Excel Formulas

Functions	Excel Formulas	Description
ADDRESS	=ADDRESS(row_num, column_num, [abs_num], [a1], [sheet_text])	Returns a reference as text to a single cell in a worksheet
COLUMN	=COLUMN([reference])	Returns the column number of a reference
COLUMNS	=COLUMNS(array)	Returns the number of columns in a reference
HLOOKUP	=HLOOKUP(lookup_value,table_array,row_index_num,[range_lookup])	Looks in the top row of an array and returns the value of the indicated cell
INDEX	=INDEX(array,row_num,[column_num])– 2 types	Uses an index to choose a value from a reference or array
INDIRECT	=INDIRECT(ref_text,a1)	Returns a reference indicated by a text value
MATCH	=MATCH(lookup_value,lookup_array,match_type)	Looks up values in a reference or array
OFFSET	=OFFSET(reference,rows,cols,height,width)	Returns a reference offset from a given reference
ROW	=ROW([reference])	Returns the row number of a reference
ROWS	=ROWS(array)	Returns the number of rows in a reference
VLOOKUP	=VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])	Looks in the first column of an array and moves across the row to return the value of a cell
CHOOSE	=CHOOSE(index_num,value1,value2,…)	Chooses a value from a list of values
GETPIVOTDATA	=GETPIVOTDATA(data_field,pivot_table,field,item,…)	Returns data stored in a PivotTable report
HYPERLINK	=HYPERLINK(link_location,friendly_name)	Creates a shortcut or jump that opens a document stored on a network server, an intranet, or the Internet
TRANSPOSE	=TRANSPOSE(array)	Returns the transpose of an array
AREAS	=AREAS(reference)	Returns the number of areas in a reference

Text Excel Formulas & Functions

Functions	Excel Formulas	Description
EXACT	=EXACT(text1,text2)	Checks to see if two text values are identical
LOWER	=LOWER(text)	Converts text to lowercase
PROPER	=PROPER(text)	Capitalizes the first letter in each word of a text value
TRIM	=TRIM(text)	Removes spaces from text
UPPER	=UPPER(text)	Converts text to uppercase
CHAR	=CHAR(number)	Returns the character specified by the code number
CLEAN	=CLEAN(text)	Removes all nonprintable characters from text
CODE	=CODE(text)	Returns a numeric code for the first character in a text string
DOLLAR	=DOLLAR(number,decimals)	Converts a number to text, using the $ (dollar) currency format
FIXED	=FIXED(number,decimals,no_commas)	Formats a number as text with a fixed number of decimals
PHONETIC	=PHONETIC(reference)	Extracts the phonetic (furigana) characters from a text string
REPT	=REPT(text,number_times)	Repeats text a given number of times
SUBSTITUTE	=SUBSTITUTE(text,old_text,new_text,instance_num)	Substitutes new text for old text in a text string
T	=T(value)	Converts its arguments to text
VALUE	=VALUE(text)	Converts a text argument to a number
ASC	=ASC(text)	Changes full-width (double-byte) English letters or katakana within a character string to half-width (single-byte) characters
BAHTTEXT	=BAHTTEXT(number)	Converts a number to text, using the ß (baht) currency format

Most Common Excel Formulas & Functions

Functions	Excel Formulas	Description
FIND	=FIND(find_text,within_text,start_num)	Finds one text value within another (case-sensitive)
LEFT	=LEFT(text,num_chars)	Returns the leftmost characters from a text value
LEN	=LEN(text)	Returns the number of characters in a text string
MID	=MID(text,start_num,num_chars)	Returns a specific number of characters from a text string starting at the position you specify
REPLACE	=REPLACE(old_text,start_num,num_chars,new_text)	Replaces characters within text
RIGHT	=RIGHT(text,num_chars)	Returns the rightmost characters from a text value
SEARCH	=SEARCH(find_text,within_text,start_num)	Finds one text value within another (not case-sensitive)

Excel All Formulas

SUM Excel Formula :	SUM(number1, [number2] )
AVERAGE Excel Formula :	AVERAGE(number1, [number2], …)
MAX & MIN Excel Formula :	=MAX(A2:A5) =MIN(A2:A5)
COUNT & COUNTA Formula :	COUNT(value1, [value2], …)
IF Excel Formula :	IF(logical_test, [value_if_true], [value_if_false])
TRIM Excel Formula :	= TRIM (A1)
LEN Excel Formula :	=LEN (text)
CONCATENATE Excel Formula :	CONCATENATE(text1, [text2], …)

For Engineering Excel Formulas & Functions

Functions	Excel Formulas	Description
CONVERT	=CONVERT(number,from_unit,to_unit)	Converts a number from one measurement system to another
DELTA	=DELTA(number1,number2)	Tests whether two values are equal
ERF	=ERF(lower_limit,upper_limit)	Returns the error function
ERFC	=ERFC(x)	Returns the complementary error function
GESTEP	=GESTEP(number,step)	Tests whether a number is greater than a threshold value
ERF.PRECISE	=ERF.PRECISE(X)	Returns the error function
ERFC.PRECISE	=ERFC.PRECISE(X)	Returns the complementary ERF function integrated between x and infinity
BESSELI	=BESSELI(x,n)	Returns the modified Bessel function In(x)
BESSELJ	=BESSELJ(x,n)	Returns the Bessel function Jn(x)
BESSELK	=BESSELK(x,n)	Returns the modified Bessel function Kn(x)
BESSELY	=BESSELY(x,n)	Returns the Bessel function Yn(x)
BIN2DEC	=BIN2DEC(number)	Converts a binary number to decimal
BIN2HEX	=BIN2HEX(number,places)	Converts a binary number to hexadecimal
DEC2OCT	=DEC2OCT(number,places)	Converts a decimal number to octal
HEX2BIN	=HEX2BIN(number,places)	Converts a hexadecimal number to binary
HEX2DEC	=HEX2DEC(number)	Converts a hexadecimal number to decimal
HEX2OCT	=HEX2OCT(number,places)	Converts a hexadecimal number to octal
IMABS	=IMABS(inumber)	Returns the absolute value (modulus) of a complex number
IMAGINARY	=IMAGINARY(inumber)	Returns the imaginary coefficient of a complex number
IMARGUMENT	=IMARGUMENT(inumber)	Returns the argument theta, an angle expressed in radians
IMCONJUGATE	=IMCONJUGATE(inumber)	Returns the complex conjugate of a complex number
IMCOS	=IMCOS(inumber)	Returns the cosine of a complex number
IMDIV	=IMDIV(inumber1,inumber2)	Returns the quotient of two complex numbers
IMEXP	=IMEXP(inumber)	Returns the exponential of a complex number
IMLN	=IMLN(inumber)	Returns the natural logarithm of a complex number
IMLOG10	=IMLOG10(inumber)	Returns the base-10 logarithm of a complex number
IMLOG2	=IMLOG2(inumber)	Returns the base-2 logarithm of a complex number
IMPOWER	=IMPOWER(inumber,number)	Returns a complex number raised to an integer power
IMPRODUCT	=IMPRODUCT(inumber1,inumber2,…)	Returns the product of complex numbers
IMREAL	=IMREAL(inumber)	Returns the real coefficient of a complex number
IMSIN	=IMSIN(inumber)	Returns the sine of a complex number
IMSQRT	=IMSQRT(inumber)	Returns the square root of a complex number
IMSUB	=IMSUB(inumber1,inumber2)	Returns the difference between two complex numbers
IMSUM	=IMSUM(inumber1,inumber2,…)	Returns the sum of complex numbers
OCT2BIN	=OCT2BIN(number,places)	Converts an octal number to binary
OCT2DEC	=OCT2DEC(number)	Converts an octal number to decimal
OCT2HEX	=OCT2HEX(number,places)	Converts an octal number to hexadecimal

Sum Function

The sum function is one of the most used excel functions when it comes to computing data on Excel. This function works to sum a group of numbers in a specific set of cells. This means you don’t need to type a long cumbrous formula just to calculate the sum of all the data you need. Because of its popularity, newer versions of Microsoft Excel have a button specifically for this function.

TEXT Function

Text function is a useful tool that helps convert a date (or number) into a text string in a particular format. It falls in the category of string formulas that converts numerical values to a string. It is handy when users need to view numeric data in a readable format. Take note that the “TEXT” formula only works to convert numeric values to text.

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