MS Excel Shortcut Key PDF

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MS Excel Shortcut Key

MS Excel Shortcut Keys PDF that will help you out for easy typing and short formulas on the keyboard. These shortcuts improve your productivity task and give you fantastic smoothness. Friends we have posted this PDF here to help you for improving your typing productivity.

These MS Excel Keyboard shortcuts for beginner works with all versions of MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013, MS Excel 2016, MS Excel 2019 & Office 365. In this blog, you will learn how to use basic excel shortcuts.

MS Excel Shortcut Key PDF - 2nd Page
Page No. 2 of MS Excel Shortcut Key PDF

List of MS Excel Shortcut Keys

Excel Shortcuts Keys for WindowsExcel Shortcuts Keys for MacExcel Shortcut Function
Ctrl+A⌘+ASelect all contents of a worksheet.
Ctrl+B⌘+BBold all cells in the highlighted section.
Ctrl+D⌘+DFill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F⌘+F“Search the current sheet.
Ctrl+G⌘+GGo to a certain area.
Ctrl+H⌘+HFind and replace.
Ctrl+I⌘+IPuts italics on all cells in the highlighted section.
Ctrl+K⌘+KInserts a hyperlink.
Ctrl+P⌘+PPrint the current sheet.
Ctrl+R⌘+RFill Right.
Ctrl+S⌘+SSaves the open worksheet.
Ctrl+U⌘+UUnderlines all cells in the highlighted section.
Ctrl+V⌘+VPastes everything copied onto the clipboard.
Ctrl+W⌘+WCloses the current workbook.
Ctrl+X⌘+XCuts all cells within the highlighted section.
Ctrl+Y⌘+YRepeats the last entry.
Ctrl+Z⌘+ZUndo the last action.
Ctrl+1⌘+1Changes the format of the selected cells.
Ctrl+2⌘+2Bolds all cells in the highlighted section.
Ctrl+3⌘+3Puts italics all cells in the highlighted section.
Ctrl+4⌘+4Underlines all cells in the highlighted section.
Ctrl+5⌘+5Puts a strikethrough all cells in the highlighted section.
Ctrl+6⌘+6Shows or hides objects.
Ctrl+7⌘+7Shows or hides the toolbar.
Ctrl+8⌘+8Toggles the outline symbols.
Ctrl+9⌘+9Hides rows.
Ctrl+0⌘+0Hides columns.
Ctrl+Shift+:⌘+⇧+:Enters the current time.
Ctrl+;⌘+;Enters the current date.
Ctrl+`⌘+`Changes between displaying cell values or formulas in the worksheet.
Ctrl+‘⌘+‘Copies a formula from the cell above.
Ctrl+Shift+“⌘+⇧+“Copies value from the cell above.
Ctrl+–⌘+–Deletes the selected column or row.
Ctrl+Shift+=⌘+⇧+=Inserts a new column or row.
Ctrl+Shift+~⌘+⇧+~Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@⌘+⇧+@Applies time formatting.
Ctrl+Shift+!⌘+⇧+!Applies comma formatting.
Ctrl+Shift+$⌘+⇧+$Applies currency formatting.
Ctrl+Shift+#⌘+⇧+#Applies date formatting.
Ctrl+Shift+%⌘+⇧+%Applies percentage formatting.
Ctrl+Shift+^⌘+⇧+^Applies exponential formatting.
Ctrl+Shift+*⌘+⇧+*Selects the current region around the active cell.
Ctrl+Shift+&⌘+⇧+&Places border around selected cells.
Ctrl+Shift+_⌘+⇧+_Removes a border.
Ctrl+Shift+(⌘+⇧+(Unhide rows.
Ctrl+Shift+)⌘+⇧+)Unhide columns.
Ctrl+/⌘+⇧+)Selects the array containing the active cell.
Ctrl+\⌘+\Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[⌘+\Selects all cells referenced by formulas in the highlighted section.
Ctrl+]⌘+]Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{⌘+⇧+{Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}⌘+⇧+}Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+|⌘+⇧+|Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter⌘+ReturnFills the selected cells with the current entry.
Ctrl+Spacebar⌘+SpacebarSelects the entire column.
Ctrl+Shift+Spacebar⌘+⇧+SpacebarSelects the entire worksheet.
Ctrl+HomeFn+⌃+←Move to cell A1.
Ctrl+EndFn+⌃+→Move to the last cell on a worksheet.
Ctrl+Tab⌘+TabMove between Two or more open Excel files.
Ctrl+Shift+Tab⌘+⇧+TabActivates the previous workbook.
Ctrl+Shift+A⌘+⇧+AInserts argument names into a formula.
Ctrl+Shift+F⌘+⇧+FOpens the drop-down menu for fonts.
Ctrl+Shift+F⌘+⇧+FSelects all of the cells that contain comments.
Ctrl+Shift+P⌘+⇧+POpens the drop-down menu for the point size.
Shift+Insert⇧+InsertPastes what is stored on the clipboard.
Shift+pg upFn+⇧+↑In a single column, highlights all cells above that which are selected.
Shift+pg dnFn+⇧+↓In a single column, highlights all cells above that which are selected.
Shift+HomeFn+⇧+←Highlights all text to the left of the cursor.
Shift+EndFn+⇧+→Highlights all text to the right of the cursor.
Shift+↑⇧+↑Extends the highlighted area up to one cell.
Shift+↓⇧+↓Extends the highlighted area down one cell.
Shift+←⇧+←Extends the highlighted area left one character.
Shift+→⇧+→Extends the highlighted area right one character.
Alt+Tab⌥+TabCycles through applications.
Alt+Spacebar⌥+SpacebarOpens the system menu.
Alt+Enter⌥+ReturnWhile typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+=⌥+=It creates a formula to sum all of the above cells.
Alt+‘⌥+‘Allows formatting on a dialog box.
F1Fn+F1Opens the Help menu.
F2Fn+F2Edits the selected cell.
F3Fn+F3After a name has been created, F3 will paste names.
F4Fn+F4Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color.
F5Fn+F5Goes to a specific cell. For example, C6.
F6Fn+F6Move to the next pane.
F7Fn+F7Spell check selected text or document.
F8Fn+F8Enters Extend Mode.
F9Fn+F9Recalculates every workbook.
F10Fn+F10Activates the menu bar.
F11Fn+F11Creates a chart from selected data.
F12Fn+F12Save as.
Shift+F1Fn+⇧+F1Opens the “What’s This?” window.
Shift+F2Fn+⇧+F2It allows the user to edit a cell comment.
Shift+F3Fn+⇧+F3Opens the Excel formula window.
Shift+F5Fn+⇧+F5Brings up a search box.
Shift+F6Fn+⇧+F6Move to the previous page.
Shift+F8Fn+⇧+F8Add to selection.
Shift+F9Fn+⇧+F9Performs calculate function on the active sheet.
Ctrl+F3Fn+^+F3Open Excel Name Manager.
Ctrl+F4Fn+^+F4Closes current Window.
Ctrl+F5Fn+^+F5Restores window size.
Ctrl+F6Fn+^+F6Next workbook.
Ctrl+Shift+F6⌘+⇧+Fn+F6Previous workbook.
Ctrl+F7⌘+Fn+F7Moves the window.
Ctrl+F8⌘+Fn+F8Resizes the window.
Ctrl+F9⌘+Fn+F9Minimize the current window.
Ctrl+F10⌘+Fn+F10Maximize the currently selected window.
Ctrl+F11⌘+Fn+F11Inserts a macro sheet.
Ctrl+F12⌘+Fn+F12Opens a file.
Ctrl+Shift+F3⌘+⇧+Fn+F3Creates names by using those of either row or column labels.
Ctrl+Shift+F6⌘+⇧+Fn+F6Moves to the previous worksheet window.
Ctrl+Shift+F12⌘+⇧+Fn+F12Prints the current worksheet.
Alt+F1Fn+⌥+F1Inserts a chart.
Alt+F2Fn+⌥+F2Save as.
Alt+F4Fn+⌥+F4Exits Excel.
Alt+F8Fn+⌥+F8Opens the macro dialog box.
Alt+F11Fn+⌥+F11Opens the Visual Basic editor.
Alt+Shift+F1Fn+⌥+⇧+F1Creates a new worksheet.
Alt+Shift+F2Fn+⌥+⇧+F2Saves the current worksheet.

Excel Workbook Shortcuts

  • Shift + F11 – Inserts a new worksheet
  • Ctrl + PgDn – Next Worksheet
  • Ctrl + PgUp – Previous Worksheet
  • Ctrl + Tab – Go to next Workbook
  • F6 – It lets you move to next Pane
  • Shift F6 – It makes you move to the previous pane
  • Ctrl + Shift + Tab – Previous Workbook
  • Ctrl + F9 – Minimize
  • Ctrl + F10 – Maximize
  • Shift + Click – Select Adjacent Worksheets
  • Ctrl + Click – Select non-adjacent Worksheets
  • Ctrl + Shift + F1 – Full Screen Toggle
  • Tab – Move to next control
  • Shift + Tab – Move to the previous control
  • Ctrl + Tab – Move to next Tab
  • Ctrl + Shift + tab – Move to Previous Tab

File Shortcuts

  • Ctrl + N – New Workbook
  • Ctrl + O – Open Workbook
  • Ctrl + S – Save Workbook
  • F12 – Save As
  • Ctrl + P – Print File
  • Ctrl + F2 – Open Print Preview
  • Ctrl + F4 – Close Workbook
  • Alt + F4 – Close Excel
  • Ctrl + F1 – Expand or close Ribbon
  • Alt – Activate Access Keys
  • Tab – Move to next control on Ribbon
  • F1 – Help

Generalized Shortcuts

  • Ctrl + W: Close a Workbook
  • F4 – Repeat Last Command Actions
  • Alt + F + T – Open Options
  • F1 – Open Help
  • Ctrl + Z – Undo
  • Ctrl + Y – Redo
  • Ctrl + C – Copy
  • Ctrl + X – Cut
  • Ctrl + V – Paste
  • Ctrl + Alt + V – Display Paste Special Dialogue Box
  • Ctrl + F – Find Box
  • Ctrl + H – Find and Replace
  • Shift + F4 – Find next match
  • Ctrl + Shift + F4 – Find Previous Match
  • Alt + F1 – Create an Embedded Chart
  • F11 – Create Chart in new Worksheet

Navigation Excel Shortcuts

  • → – Cell Right
  • ← – Cell left
  • ↑ – Cell Up
  • ↓ – Cell down
  • Alt + PgDn – Move one screen down
  • Alt + PgUp – Move one screen left
  • PgUp – Screen Up
  • PgDn – Screen Down
  • Ctrl + → – Right Edge of Data
  • Ctrl + ← – Left Edge of Data
  • Ctrl + ↑ – Top Edge of Data
  • Ctrl + ↓ – Bottom Edge of Data
  • Home – Beginning of Row

You can download the MS Excel Shortcut Keys PDF by click on the link given below.

MS Excel Shortcut Key PDF Download Link

1 PDF(s) attached to MS Excel Shortcut Key

Excel Shorcut List PDF

Excel Shorcut List PDF

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Added on 19 Nov, 2021 by pk

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