MS Excel Shortcut Key

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MS Excel Shortcut Key

MS Excel Shortcut Keys PDF that will help you out with easy typing and short formulas on the keyboard. These shortcuts improve your productivity task and give you fantastic smoothness. Friends we have posted this PDF here to help you for improving your typing productivity.

These MS Excel Keyboard shortcuts for beginner works with all versions of MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013, MS Excel 2016, MS Excel 2019 & Office 365. In this blog, you will learn how to use basic excel shortcuts.

MS Excel Shortcut Keys – Shortcut Excel Formulas List

Excel Shortcuts Keys for Windows Excel Shortcuts Keys for Mac Excel Shortcut Function
Ctrl+A ⌘+A Select all contents of a worksheet.
Ctrl+B ⌘+B Bold all cells in the highlighted section.
Ctrl+D ⌘+D Fill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F ⌘+F “Search the current sheet.
Ctrl+G ⌘+G Go to a certain area.
Ctrl+H ⌘+H Find and replace.
Ctrl+I ⌘+I Puts italics on all cells in the highlighted section.
Ctrl+K ⌘+K Inserts a hyperlink.
Ctrl+P ⌘+P Print the current sheet.
Ctrl+R ⌘+R Fill Right.
Ctrl+S ⌘+S Saves the open worksheet.
Ctrl+U ⌘+U Underlines all cells in the highlighted section.
Ctrl+V ⌘+V Pastes everything copied onto the clipboard.
Ctrl+W ⌘+W Closes the current workbook.
Ctrl+X ⌘+X Cuts all cells within the highlighted section.
Ctrl+Y ⌘+Y Repeats the last entry.
Ctrl+Z ⌘+Z Undo the last action.
Ctrl+1 ⌘+1 Changes the format of the selected cells.
Ctrl+2 ⌘+2 Bolds all cells in the highlighted section.
Ctrl+3 ⌘+3 Puts italics all cells in the highlighted section.
Ctrl+4 ⌘+4 Underlines all cells in the highlighted section.
Ctrl+5 ⌘+5 Puts a strikethrough all cells in the highlighted section.
Ctrl+6 ⌘+6 Shows or hides objects.
Ctrl+7 ⌘+7 Shows or hides the toolbar.
Ctrl+8 ⌘+8 Toggles the outline symbols.
Ctrl+9 ⌘+9 Hides rows.
Ctrl+0 ⌘+0 Hides columns.
Ctrl+Shift+: ⌘+⇧+: Enters the current time.
Ctrl+; ⌘+; Enters the current date.
Ctrl+` ⌘+` Changes between displaying cell values or formulas in the worksheet.
Ctrl+‘ ⌘+‘ Copies a formula from the cell above.
Ctrl+Shift+“ ⌘+⇧+“ Copies value from the cell above.
Ctrl+– ⌘+– Deletes the selected column or row.
Ctrl+Shift+= ⌘+⇧+= Inserts a new column or row.
Ctrl+Shift+~ ⌘+⇧+~ Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@ ⌘+⇧+@ Applies time formatting.
Ctrl+Shift+! ⌘+⇧+! Applies comma formatting.
Ctrl+Shift+$ ⌘+⇧+$ Applies currency formatting.
Ctrl+Shift+# ⌘+⇧+# Applies date formatting.
Ctrl+Shift+% ⌘+⇧+% Applies percentage formatting.
Ctrl+Shift+^ ⌘+⇧+^ Applies exponential formatting.
Ctrl+Shift+* ⌘+⇧+* Selects the current region around the active cell.
Ctrl+Shift+& ⌘+⇧+& Places border around selected cells.
Ctrl+Shift+_ ⌘+⇧+_ Removes a border.
Ctrl++ ⌘++ Insert.
Ctrl+– ⌘+– Delete.
Ctrl+Shift+( ⌘+⇧+( Unhide rows.
Ctrl+Shift+) ⌘+⇧+) Unhide columns.
Ctrl+/ ⌘+⇧+) Selects the array containing the active cell.
Ctrl+ ⌘+ Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[ ⌘+ Selects all cells referenced by formulas in the highlighted section.
Ctrl+] ⌘+] Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{ ⌘+⇧+{ Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+} ⌘+⇧+} Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| ⌘+⇧+| Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter ⌘+Return Fills the selected cells with the current entry.
Ctrl+Spacebar ⌘+Spacebar Selects the entire column.
Ctrl+Shift+Spacebar ⌘+⇧+Spacebar Selects the entire worksheet.
Ctrl+Home Fn+⌃+← Move to cell A1.
Ctrl+End Fn+⌃+→ Move to the last cell on a worksheet.
Ctrl+Tab ⌘+Tab Move between Two or more open Excel files.
Ctrl+Shift+Tab ⌘+⇧+Tab Activates the previous workbook.
Ctrl+Shift+A ⌘+⇧+A Inserts argument names into a formula.
Ctrl+Shift+F ⌘+⇧+F Opens the drop-down menu for fonts.
Ctrl+Shift+F ⌘+⇧+F Selects all of the cells that contain comments.
Ctrl+Shift+P ⌘+⇧+P Opens the drop-down menu for the point size.
Shift+Insert ⇧+Insert Pastes what is stored on the clipboard.
Shift+pg up Fn+⇧+↑ In a single column, highlights all cells above that which are selected.
Shift+pg dn Fn+⇧+↓ In a single column, highlights all cells above that which are selected.
Shift+Home Fn+⇧+← Highlights all text to the left of the cursor.
Shift+End Fn+⇧+→ Highlights all text to the right of the cursor.
Shift+↑ ⇧+↑ Extends the highlighted area up to one cell.
Shift+↓ ⇧+↓ Extends the highlighted area down one cell.
Shift+← ⇧+← Extends the highlighted area left one character.
Shift+→ ⇧+→ Extends the highlighted area right one character.
Alt+Tab ⌥+Tab Cycles through applications.
Alt+Spacebar ⌥+Spacebar Opens the system menu.
Alt+Backpspace ⌥+Backpspace Undo.
Alt+Enter ⌥+Return While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+= ⌥+= It creates a formula to sum all of the above cells.
Alt+‘ ⌥+‘ Allows formatting on a dialog box.
F1 Fn+F1 Opens the Help menu.
F2 Fn+F2 Edits the selected cell.
F3 Fn+F3 After a name has been created, F3 will paste names.
F4 Fn+F4 Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color.
F5 Fn+F5 Goes to a specific cell. For example, C6.
F6 Fn+F6 Move to the next pane.
F7 Fn+F7 Spell check selected text or document.
F8 Fn+F8 Enters Extend Mode.
F9 Fn+F9 Recalculates every workbook.
F10 Fn+F10 Activates the menu bar.
F11 Fn+F11 Creates a chart from selected data.
F12 Fn+F12 Save as.
Shift+F1 Fn+⇧+F1 Opens the “What’s This?” window.
Shift+F2 Fn+⇧+F2 It allows the user to edit a cell comment.
Shift+F3 Fn+⇧+F3 Opens the Excel formula window.
Shift+F5 Fn+⇧+F5 Brings up a search box.
Shift+F6 Fn+⇧+F6 Move to the previous page.
Shift+F8 Fn+⇧+F8 Add to selection.
Shift+F9 Fn+⇧+F9 Performs calculate function on the active sheet.
Ctrl+F3 Fn+^+F3 Open Excel Name Manager.
Ctrl+F4 Fn+^+F4 Closes current Window.
Ctrl+F5 Fn+^+F5 Restores window size.
Ctrl+F6 Fn+^+F6 Next workbook.
Ctrl+Shift+F6 ⌘+⇧+Fn+F6 Previous workbook.
Ctrl+F7 ⌘+Fn+F7 Moves the window.
Ctrl+F8 ⌘+Fn+F8 Resizes the window.
Ctrl+F9 ⌘+Fn+F9 Minimize the current window.
Ctrl+F10 ⌘+Fn+F10 Maximize the currently selected window.
Ctrl+F11 ⌘+Fn+F11 Inserts a macro sheet.
Ctrl+F12 ⌘+Fn+F12 Opens a file.
Ctrl+Shift+F3 ⌘+⇧+Fn+F3 Creates names by using those of either row or column labels.
Ctrl+Shift+F6 ⌘+⇧+Fn+F6 Moves to the previous worksheet window.
Ctrl+Shift+F12 ⌘+⇧+Fn+F12 Prints the current worksheet.
Alt+F1 Fn+⌥+F1 Inserts a chart.
Alt+F2 Fn+⌥+F2 Save as.
Alt+F4 Fn+⌥+F4 Exits Excel.
Alt+F8 Fn+⌥+F8 Opens the macro dialog box.
Alt+F11 Fn+⌥+F11 Opens the Visual Basic editor.
Alt+Shift+F1 Fn+⌥+⇧+F1 Creates a new worksheet.
Alt+Shift+F2 Fn+⌥+⇧+F2 Saves the current worksheet.

Excel Workbook Shortcuts

  • Shift + F11 – Inserts a new worksheet
  • Ctrl + PgDn – Next Worksheet
  • Ctrl + PgUp – Previous Worksheet
  • Ctrl + Tab – Go to next Workbook
  • F6 – It lets you move to next Pane
  • Shift F6 – It makes you move to the previous pane
  • Ctrl + Shift + Tab – Previous Workbook
  • Ctrl + F9 – Minimize
  • Ctrl + F10 – Maximize
  • Shift + Click – Select Adjacent Worksheets
  • Ctrl + Click – Select non-adjacent Worksheets
  • Ctrl + Shift + F1 – Full Screen Toggle
  • Tab – Move to next control
  • Shift + Tab – Move to the previous control
  • Ctrl + Tab – Move to next Tab
  • Ctrl + Shift + tab – Move to Previous Tab

File Shortcuts

  • Ctrl + N – New Workbook
  • Ctrl + O – Open Workbook
  • Ctrl + S – Save Workbook
  • F12 – Save As
  • Ctrl + P – Print File
  • Ctrl + F2 – Open Print Preview
  • Ctrl + F4 – Close Workbook
  • Alt + F4 – Close Excel
  • Ctrl + F1 – Expand or close Ribbon
  • Alt – Activate Access Keys
  • Tab – Move to next control on Ribbon
  • F1 – Help

Generalized Shortcuts

  • Ctrl + W: Close a Workbook
  • F4 – Repeat Last Command Actions
  • Alt + F + T – Open Options
  • F1 – Open Help
  • Ctrl + Z – Undo
  • Ctrl + Y – Redo
  • Ctrl + C – Copy
  • Ctrl + X – Cut
  • Ctrl + V – Paste
  • Ctrl + Alt + V – Display Paste Special Dialogue Box
  • Ctrl + F – Find Box
  • Ctrl + H – Find and Replace
  • Shift + F4 – Find next match
  • Ctrl + Shift + F4 – Find Previous Match
  • Alt + F1 – Create an Embedded Chart
  • F11 – Create Chart in new Worksheet

Navigation Excel Shortcuts

  • → – Cell Right
  • ← – Cell left
  • ↑ – Cell Up
  • ↓ – Cell down
  • Alt + PgDn – Move one screen down
  • Alt + PgUp – Move one screen left
  • PgUp – Screen Up
  • PgDn – Screen Down
  • Ctrl + → – Right Edge of Data
  • Ctrl + ← – Left Edge of Data
  • Ctrl + ↑ – Top Edge of Data
  • Ctrl + ↓ – Bottom Edge of Data
  • Home – Beginning of Row

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